When setting up SmartPass, it’s important to make sure your staff feels supported and sees the system as a helpful tool and not just "one more thing." While many schools focus on configuring limits for common pass types like restrooms and water fountains, it’s just as crucial to adjust key classroom settings and provide thorough teacher training. Ensuring that staff are comfortable and confident with SmartPass leads to stronger buy-in, smoother adoption, and ultimately, a more effective system for everyone.
Benefits
Allow Teachers to Focus on Teaching
Configuring SmartPass settings to support teachers can help them focus on teaching rather than managing passes.
Provide Meaningful Data
Having the proper settings configured, and utilizing the data in SmartPass to make informed decisions can help encourage teacher buy in.
Support Teachers in Need
Configuring Max Passes From for your teachers can help support teachers who may struggle to control how many students leave from their room at one time.
Give Teachers a Voice
Providing options on how create passes can ensure each teachers feels they have a method that works best for their room.
Key Settings and Practices
Ensure all teachers are trained on using SmartPass. Check out SmartPass Academy for our training resources.
Be sure to explain your school's expectations and specific settings such as pass limits, time limits, etc as well, this is equally as important.
Help your teachers out by properly training students and ensuring that they know the expectations of using SmartPass. Check out this training resource for students if you need support.
Configure settings such as Max Passes From a Room for some or all of your teacher's classrooms as a way to support your current policies.
Set up Closest Rooms so that your teachers do not have to worry about student's writing passes to the wrong restrooms.
If you have the spare devices, consider allowing teachers who push back on student's using 1:1 devices to set up a kiosk to create restroom and water fountain passes.
Allow your teachers to submit feedback to you admin team so that you are able to identify any settings that may need adjusted, policies changed, or staff who need additional training. Creating a google form for feedback is a great way to organize this.
Regularly review your analytics data to look for any issues that may need addressed. By consistently updating pass limits, encounter preventions, teachers better understand the importance of using SmartPass and the data it provides.