When creating a new room within SmartPass, schools are given the option to utilize the “Closest Rooms” feature. Applicable only to origin rooms, admins are able to designate the nearest student locations on campus.
The idea for closest rooms is for you to pair certain restrooms and water fountains as closest rooms to your classrooms. This will ensure you are able to direct students to the proper places in your building and better manage traffic flow and time out of class.
How it Works
When a student goes to create a pass, the rooms you assigned as closest rooms to that origin room will be placed at the top of their list. Students will not be able to see or select the other places in that folder unless the closest room has been closed, at which point the other rooms will be visible.
Teachers will see the closest rooms at the top, but will still be able to search or scroll to find the other locations listed in the folder.
It is important to remember that rooms you are adding as closest rooms must be located in folders. For example, if you wish to add restrooms as closest rooms, you must have your restrooms organized into a folder to do so.
How To Set Up Closest Rooms
From an admin account: open to the room you want to add the closest room to.
You can only add closest rooms to origin rooms.
Scroll down and locate the “closest rooms” feature.
Click Add and search using the drop-down for the specific location you wish to list.
Make sure to click “Save” when you have finished assigning any and all “Closest Rooms”.
Notes:
1) If a room is not toggled as an origin room, then you cannot configure closest rooms.
2) Closest rooms is not available to edit using the bulk edit option
FAQ
Can I add a closest room to a room that is not an origin room?
No, a closest room can only be added to an origin room. For example, adding a closest restroom to a teacher's classroom.
What if the closest room is closed, such as a restroom for maintenance?
Generally, students cannot select other rooms blocked by the closest room feature, however if you close the room in SmartPass, the other rooms in the folder will appear as options.
Can I set a single room as a Closest Room?
No. Only rooms inside a folder can be set as Closest Room options.