The first step in the creation of your SmartPass digital school will be taken on our Rooms page, which is located in the Admin menu. Here, administrators are able to mirror the organization of their physical campus within SmartPass. You’re given the opportunity to create and modify student locations, such as restrooms, water fountains, and classrooms for your entire school.
The Rooms Table
The Rooms table layout allows you to view both rooms and folders all on one page where each room and folder has its own row.
A Room is a single location where a Pass can be made as its Origin or Destination. Examples are: Room 101, Mrs. Stevens, Nurse, First FL Bathroom, 2nd FL Water Fountain, etc. Folders are used to organize and group rooms by function. A few examples are: Classrooms, Bathrooms, Water Fountains, Student Services, etc.
Folders are indicated in the table by the drop-down arrow allowing you to expand the folder and by the number of rooms filed within.
Rooms are listed with their room number (if provided), associated Teachers, and the option to Open or Close. Rooms do not have to be filed within folders. They can be listed standalone within the table. Main Office or Nurse are good examples of standalone rooms.
Filter and Search
Filter and Search
Use the filters at located on the top left of the table to filter and search. You can filter by the following:
Teacher
Status
Folders
Restrictions.
Use the search function on the top rght of the table to search by room name or number.
Rearranging Rooms and Folders
Rearranging Rooms and Folders
Rooms and Folders may be rearranged to allow for quicker Pass creation. For instance, many Administrators choose to put the Bathroom and Water Fountain as the first two Rooms since these are the most frequent room destinations.
This organization can be achieved by using the drag-n-drop feature to move rooms and folders up and down the table. Simply hover to the left of each check box until the drag-n-drop hand appears, then move the room / folder to the desired arrangement.
This arrangement will be in the same order for all Students and Teachers as it is for you, so make sure to take a minute and consider how they will be interacting with SmartPass.
General Settings
The Rooms page opens up to a table displaying all rooms for your campus. At the top right of the table you'll find Pass Options, which allows you to change settings at a school level - not just for individual rooms. Examples are setting a No Fly Time or Pass Cool Down.
Editing Rooms and Folders
To change settings in a room or folder, click on the room or folder name.
Folders have two setting tabs:
Folder Basics
Settings
Rooms have four setting tabs:
Room Basics
Pass Settings
Pass Restrictions
Student Visibilty
Click HERE for a breakdown of all the room setting options.
Note: Some settings require clicking Edit - then clicking a Save button to save the changes. Settings that use an on and off toggle are autosaved.
Bulk Editing
Bulk Editing
For your convenience and efficiency, bulk edits can be made for most settings. Use the check boxes on the left side of each room or folder to select items to be edited.
Selecting the check box for a folder automatically assumes all rooms within the folder are to be edited. You can select individual rooms by expanding the folder and selecting the check box for each applicable room. You can do this for multiple folders.
Once selections are made, the bulk editing pop-up box appears at the bottom of your screen. This allows you to make the following edits:
Move rooms
Bulk Edit rooms (settings)
Delete rooms
Undo
Undo
An undo option is available only when bulk editing. Once a setting change is made, whether by clicking Save or by autosave, an Undo link is provided within the change confirmation pop-up. This allows you to quickly undo any changes made in error.
Check out our other articles for additional information on managing rooms:
FAQ
Can I have more than one with the same name?
No. Room names are unique, meaning no two rooms can have the same name per SmartPass school.
Can I move a room out of a folder?
Yes. You can do so individually or in bulk. Options are to move a room out of a folder, into a folder, or into a new folder.
Do I need to add origin rooms and destination rooms separately?
No, a Room can act as both the origin or the destination of a pass. There are settings and restrictions that you can configure for each scenario, including the option to turn off the room as an origin.