If you're looking for a way to make hallway sweeps more efficient on your campus, consider making a room titled "Hall Sweep" to allow hall monitor staff to quick generate a pass for students in the hall without one. This pass provides both clarity and data on your students' movement.
In case you use a different terminology, what we are referring to when we say "hall sweep" is the act of clearing the hallway after a late bell/during the class period and making passes for those students. Most schools who do this tend to have teachers close their doors at the late bell and then require students to have a pass before admitting them into the room.
Benefits
Doing a hallway sweep is a great way to ensure students are arriving to class on time, and documenting those who do not.
Hallway sweeps are also an effective way to document and return students to class who are wandering the hall without a pass.
Using SmartPass for hall sweeps allows your staff to generate passes faster, getting student back to the classroom in less time.
The hall sweep pass data is recorded so teachers and admin can view how after a student was caught in the hallway, and also, how long it took them to get back to class after being written the pass. This can help drive conversation and intervention decisions.
How to set up and use
Create a room and title it Hall Sweep, or whatever terminology you wish to use here.
Set the room as restricted for both Now and Future so students cannot generate their own sweep pass.
Decide on how you plan to generate the passes. This may vary depending on how many students you typically need to make a pass for
If you are able to make the passes for one student at a time, your staff can generate passes from "Hall Sweep" to the specific classroom.
For a large number of students at once you may decide to use the "Hall Sweep" as the destination that way you can put several students on the pass at a time to keep the process moving. Teachers would need to view their hall monitor page to see these passes instead of their home page.
When you pull a student up to make a pass it will show their current class. You can also use the search bar to find this information to help determine where to send the student. (You must have your schedule and classes set up for this).
Teach students to show the teacher their pass before ending it. Staff should check that they did not go overtime before the pass is ended.
Teach admin staff how to pull reports on this data. Reports can be used to drive intervention, or help with recording attendance.