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Pass Search

Quickly see all passes created at a school, use filters, and export

Updated over a week ago

Implementing SmartPass often gives schools access to data about student movement that they’ve never had before, but that can also become very daunting as well. Using the pass searching and filtering tools can help you narrow down the information you want, or need, to use.

Video Overview

To View All Ended Passes

- Select the Explore option in the right menu bar

- Click on Passes

You will then see all the ended passes for the campus. From the top menu, you can use the drop-down menus (filters) to search for specific students, origin rooms, destination rooms, and dates. Note: the default view for dates is the current school year.

In this top bar, you can also use the export button to download all the displayed pass data to a CSV file for you to work with in more detail.

💡 You’ll want to make sure you’re in your personal admin account when you export your pass data though so it can be emailed to you.

When looking at the display of all passes, you’ll notice that you can use the table icon to enable/disable specific columns as well as reorder them based on how you want to view the data.

Filtering Passes

As you filter and sort through your ended passes, you’ll be able to narrow down to information like who was in a specific bathroom today at 10am, where certain students are frequenting, and more.

Here’s an example of how an administrator can use the filters to narrow down which students have been going to the campus’ Tech Office in the past 30 days:

Reach out to your Customer Success Manager if you have questions on how to use this data to track trends or check out one of our more specific articles on using exported data, such as how to Find Frequent Flyers.


I am trying to export this report but it keeps going to the Admin email. What should I do?

Please check for your name at the bottom-left corner of your account when in the Admin view. If you see “Admin” or any other name that is not yours, please log out from the account through the option in the gear icon (Settings) and log in using your credentials.

If you run into any issues, please contact our support team or your Customer Success Manager for further assistance.

Can I schedule this report to be sent to my email address regularly?

No. Currently, you will need to export this report manually when needed.

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