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Early Dismissal Passes

How to set-up and create early dismissal passes

Updated over a week ago

As much as we want students to stay in school the entire day, there are often times when they need to leave early for various reasons. SmartPass can help you track the data around students leaving early, but also coordinate and communicate passes in these situations as well.

Here’s how you can use SmartPass to issue Early Dismissal passes to students.

Configuring the Pass

To configure your Early Dismissal Pass, you’ll want to follow these steps:

  • Create an early dismissal room with these settings…

    • Use one-way travel type

    • Give students enough time to gather their things, head to the office, and check out

    • Teachers in room aren’t critical, but would need to be whomever will issue the passes (usually main office or attendance staff) if you include them

    • Disable counts towards pass limits

    • Disable Origin Room

    • Restrict passes for now and future

      • Have requests go to whomever will issue the passes (usually main office or attendance staff)

    • Select the color you use for attendance or offices

    • Select an icon

    • Save

Here what this process looks like for a school whose attendance clerk is Mrs. Nunez:

Using the Early Dismissal Pass

Students shouldn’t be creating these passes themselves; your main or attendance office staff would be the one to create the pass for students when they receive a note or call saying that the student is leaving early.

When you need to create an early dismissal pass for a student, office staff will start by either scheduling or creating a pass for them.

Because the Early Dismissal pass is created just like any other restricted room, office staff can schedule and create passes with the dismissal room as the destination.

For more detailed information on how to schedule passes for students, you’ll want to check out this support article.

You can find details on how to create passes in this guide.

Video Walkthrough

FAQ

How will teachers see that a student has an early dismissal pass?

Teachers will see the pass on their "Today's Schedule" and Calendar. If they have not seen this pass on their screen, they should always ask to see the student's pass before they leave.

Will students be alerted to the pass being created for them?

Students receiving this pass will have it pop up on their SmartPass account and they will receive an email. It is suggested for short notice instances where the parent is showing up to school and needs their student right now, that after the pass is written you still make the call to the room, as the student may not be on their device to see this pass.

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