A new analytics tab is now available for SmartPass admins who have purchased the Standard Plan or above. You can locate this on the left of your Admin page.
What kind of reporting can I find in Analytics?
The Top X% Frequent Flyers (students who make the most passes)
Which grades are using SmartPass and to what extent
Which students are missing the most instructional time
Which students are going overtime on their passes
Which teachers have written the most (or least) passes
Which rooms are the busiest
And more!
This feature is currently in beta. More features related to analytics will be coming in the future. Stay tuned!
Tips for Using Analytics
This data can be very insightful and help drive informed decisions and guide you in meaningful conversations with parents, teachers and students.
You may want to consider how often to audit your pass data. For some admin this may be a daily check, for others weekly or monthly. Whatever your flow, be sure to set a consistent plan to review this data. You can adjust the date right at the top left to reflect the window of time you are analyzing.
Use the student pass data to put certain limits in place. If you have certain students using too many passes, consider an individual limit for them. Maybe you are seeing too many auto-ended passes, this may mean you need to re-train staff and students on best practices. For a student with a lot of passes overtime, you can use this data to help drive conversation about returning on time and ending passes.
Review your passes over time graph to analyze trends in usage. Are you seeing more or less passes being made? You may need to enact hallway max capacities or maybe ensure everyone is using SmartPass with fidelity, depending on what you find here.
Dig into your staff and room usage data to determine any abnormalities. You may find certain staff or locations that are not using SmartPass with fidelity, or you may find that some staff or locations are issuing too many passes. This can help drive conversations or assist you in determining training needs.
FAQ
Can I share or save this data?
Absolutely. In the top right of each report you can find a way to export/download this data.
My "Total Passes by Grade" Report does not display correctly, why is that?
You likely do not have grade levels added in SmartPass. Click "Integrations" on the accounts tab and find "Grade Levels". Follow the steps to add this information
I am looking for more detailed Data, where can I find it?
You might be interested in our Data Concierge service. Check out the link and reach out to our team to learn more!