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Setting Up Your Classes
Setting Up Your Classes

This guide will walk your teachers through how to add classes.

Updated over 2 months ago

The student schedules feature unlocks tons of capabilities, including teachers having their current class roster on their home screen, faster pass creation since students and teachers won’t have to select an “origin” anymore, and teachers can look up where any student is currently located.

If you are an Admin, head over here to get started adding classes to your school.

2-Minute Video Walkthrough


How to Accept Synced Classes

Step 1: Begin by heading over to the Classes dashboard. Here you will see all of your classes to set up.

Step 2: You will need to indicate what room the class is held in and click Accept to get started.

Step 3: You will be asked to enter the school year and term data for the class at the top.

If the class does not meet for the full year please unselect terms when the class does not meet. Read more below on that in the sub section below titled "Selecting Correct Terms for Classes"

Step 4: Indicate the class period (s) and days the class meets. If unsure about class periods around lunches read the subsection below.

Step 5: Hit Save when you are finished.

If you are unsure of the class details details you can find this on the page you adding your classroom by hovering your cursor over "more details".

You are all done! Now this class will show up on your home screen. At this point, you can set up your remaining classes.

Selecting Correct Terms for Classes

Sometimes your SIS will sync what appears to be a duplicate class. Hover over "More Details" to display the tooltip, and you’ll see the SIS has indicated in which term(s) the class occurs. For example, there might be a class for first semester and a second class for second semester.

When confirming class times, click to add (+) or remove (x) the appropriate term(s) that match with your SIS.

Picking the correct terms for each class ensures that your students aren't assigned to multiple classes at the same time. This helps keep SmartPass clean, accurate, and error-free.

Selecting Times Around Lunch Blocks

When adding classes you will be asked to select the timing of the class if the class period is affected by the timing of your lunches. These periods are indicated by an asterisk next to the period number. When you click the affected period you will be asked to select the appropriate timing of the class.

Picking the correct timing around your lunch block ensures that there are no overlapping times, and you have clean and accurate data in SmartPass.


Benefits of Adding Schedules

After classes are set up, you will see the current period and class on their homepage. You can quickly create passes for students in your class, see students that are coming and more.

If you want to look up where a student currently is, you can just search for a student and SmartPass will tell you their currently scheduled room.

On the student side, they’ll see the current day and when they create passes, they won’t have to select their current location.


Adding a Class Manually

If your school is manually creating classes, or the sync does not include every class in your building, no worries, building a class is easy! Head over to this article to learn more!


FAQ

SmartPass will not let me accept classes, what do I do?

This means your admin has not given permission for you to do so, please reach out to your admin team for guidance.

What happens if some classes are not set up and some are? Will my school still be able to use SmartPass?

Yes, no worries! For those students without a class set up for the current period, pass creation will still function, just students and staff will not have access to the information containing the current class the student is in, meaning they will have to select it manually. Staff will see a message prompting them to correct this issue.

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