✨Available only with Flex
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Attendance & Flex Periods
One of the most common times that attendance will need to be taken that isn't easily done using your student information system is during a school Flex Period. With so many students changing their assigned locations, it can get pretty busy. SmartPass makes seeing this data quick and easy though!
Once you have your Flex Period configured and teachers have their activities set up, each time the activity occurs teachers will be able to record attendance - to the minute!
Taking Attendance: Activity Session View
Ten (10) minutes before the Flex Period activity is scheduled to begin...
The activity section's roster management will chance from only removing students from the activity to attendance taking. Once this happens, attendance be taken.
As students start to arrive for the Flex activity, teachers make any changes to the attendance that are necessary by clicking on the designation to the right of each student's name
Take attendance for the whole roster by clicking on "Mark All Present" (1)
Possible attendance designations are:
Present (marked as the default)
Absent
Late, Excused
Late Unexcused
Skipped (admin only designation)
Add and check-in additional students using the "Add Students" button (1)
Teachers can also check students out and update attendance designations and times of attendance. (2)
📣 Check out option three (3) in the image above - The Activity roster is exportable!
Teachers Taking Attendance: Teacher Home
Ten (10) minutes before the Flex Period activity is scheduled to begin...
The activity section will populate on the Teacher's Home Screen. Once this happens, attendance can start being taken.
As students start to arrive for the Flex activity, teachers make any changes to the attendance that are necessary by clicking on the designation to the right of each student's name
Possible attendance designations for teachers are:
Present (marked as the default)
Absent
Late, Excused
Late Unexcused
Teachers can also check students out and update reasons and times of attendance directly from the roster.
For more details, and to see a walk-through from the teacher's perspective, check out this guide for teachers.
Students Checking Themselves In
Once the ten (10) minute window before a Flex Period begins, students can also start checking themselves into their Flex Period activities using a kiosk device in the room where the activity is occurring.
Want to see this in action? Check out the Student Check-In Section of this guide.
Exporting Attendance Data
Admins can easily export all of their school's SmartPass data using the Export Attendance tool.
You can access this tool by:
Navigate to the Flex Tab
Click on Flex Periods
Edit to the date range you want to work with
Click on the “Export to CSV” button.
Downloading to a CSV file will allow you to use the data in Excel or Google Sheets to analyze the data or import it into your Student Information System.
Exported reports include the following attendance 'codes' for all students signed up for an activity:
Present
Late
Absent
Skipped
Not-Selected (notes which students had no attendance taken for them or did not check themselves in)
FAQ
Can students check in from their student accounts?
No. Students will either have to check in through a Kioks or by a teacher, following the steps included in this guide.
Can Teachers/Admins change the Attendance status of a student?
Yes! They can simply go to the specific session and select a different status from the drop-down next to the student’s name.
Can I edit Attendance after a Flex Period has ended?
Yes! Any teacher associated with the activity can take and edit attendance once it's available and after.
What does skipped attendance mean and who can use it?
Skipped attendance can be used for students who have not gone to an activity but who are not absent. They may have communicated to the teacher that they aren't going, were somehow moved from the class, or are intentionally skipping the Flex activity. Admins are the only ones who can designate a student as "skipped" in the attendance information.