When you log into SmartPass as an admin, you’ll find that you have a separate tab to manage your Flex system – this page will be your hub for all things Flex.

One thing to note is that some settings (like rooms and encounter preventions) for Flex will be tied to your overall SmartPass configurations so you’ll want to make sure you have those configured first.

Let’s dig into the tools and resources you have available as an administrator in Flex.

This page is your high-level view of everything happening on campus for a given day. You’ll be able to see all the activities being offered, both at custom times and during Flex Periods, as well as see and manage student sign-ups for the activities teachers are offering.

Get quick views of each period’s visibility and sign-up window settings in addition to seeing how many student have signed up for their activities (or who haven’t).

Ideally, this page provides all of the information you’ll need for day-to-day management and support of Flex.

Want to learn more about managing Flex? Check out this guide.

This section is your view of all activities being offered on the campus – regardless of when! You’ll be able to see every activity whether they have current sessions or not then click into each one to get more information about and update each one individually.

Use this view to filter & sort activities to help support your teachers as they offer a variety of activities throughout the year.

With the Flex Periods view, you can see and manage the flex periods you’ve created. You’ll want to use this view to look at the periods without activities, control period-level settings, and view attendance data.

Attendance data is an important part of the accountability that Flex provides for your campus and using the export functionality found on the Flex Periods view will help you get campus-level attendance insights.

This button is what starts the flex period magic! By creating a new period, you’ll give your staff a window of time to schedule period-based activities within. If you’re planning to use Flex to manage a flex period, you’ll want to make sure you create one using this button.

You can read more about how to configure periods in this guide.

The flexibility of activities starts by creating them using this button. All teachers and admins have access to the “New Activity” button and can create activities that occur within flex periods or at custom dates and times.

For more information on how to create activities, and the settings available when you do, check out this guide.

You'll want to make sure your staff are ready to go with Flex.

SmartPass Academy is your go-to hub for all things SmartPass Training, including Flex.

You can also use the training template deck linked below to help train your staff!