Why Might I Want to Enable This Feature
Use Max Passes To A Room to set the amount of students that can have an active pass to this destination at the same time. This is usually configured to manage student movement to places such as restrooms, water fountains and lockers.
There are a few key reasons to set Max Passes. The main one is to prevent overcrowding of students in hot spot areas.
If enabled, students who request a pass while the room is at max capacity will be placed in a line.
How To Set Max Passes To A Room
This setting is limited to Admin. To set this up begin at your admin page.
Navigate to the rooms tab on your admin page and select the room, or room within a folder you wish to add this to.
By scrolling down in the room settings you will see a setting titled "Max Passes To [Name of Room]". Toggle this setting on and select the appropriate number of students you wish to allow at this location on active passes.
Hit save.
How Does this Setting Work With Wait In Line?
When the Max Passes To This Room number setting is saved, now only that set number of students will be permitted to have active passes t room at a time.
After that number is hit, any subsequent students will, by default, be placed into a line.
For students, when they go to start a pass and there is a line, their screen will show "Wait In Line" as indicated below. Clicking this will place them into the line.
Once it is a student's turn to leave the room they will be prompted to start their pass. Students will have 30 seconds to accept their awaiting pass.
The Wait in Line functions the same on a kiosk as it does on a student's 1 to 1 device.
Teacher will have a list of any/all students in their line on their homepage.
It is worth noting that this feature works along side the Max Passes To A Room setting, so if it is a students turn in line to leave a room, and the room they are going to is full based on it's max passes setting, then they must wait for a spot in that room to clear out. This will hold any remaining line in place in that room where the student is leaving.
Overriding A Student's Place In Line
If needed, teachers may override the line by clicking on the student's pass and starting it. This is particularly helpful if a student is having an emergency and needs to leave the room now, and is in a line to leave.
Turning "Wait in Line" On or Off
If you wish to toggle Wait In Line on/off please head to the options button on your rooms dashboard.
FAQ
Can a teacher override a wait in line pass in the case of an emergency?
Yes, a teacher can do this by clicking on the wait in line pass and overriding this limit.
What happens if a student misses their turn in line?
If after 30 seconds a student does not accept the pass, and there is someone else in line, they get bumped back a spot. If there is no line behind them their turn is canceled, and the pass would need to be written again.
Do I need to set max capacities for all of my offices and classrooms?
Usually not. If you have any room restrictions in place that would require the destination room teacher to approve passes, then there is no need for a capacity. That staff member would only approve the number of passes they are comfortable with.
How many students should I consider for a max capacity in my Restrooms and Water Fountains?
This will depend on your building. We commonly see 4 students per restroom location, although if you have it broken down by boys and girls, this would likely be 2 and 2. For water fountains, a common usage is 1 student per fountain.