Flex allows you to promote and organize afterschool events such as sports, school dances, concerts, and more. With SmartPass and Flex, you can quickly generate event rosters, plan for the event, schedule staffing appropriately, and take attendance with ease.
Benefits
Prepare for Events
By allowing students to sign up for events, you can plan ahead for staffing and ensure smoother event organization.
Give Students a Voice & Showcase Opportunities
Provides flexibility for students to choose from the fun and exciting afterschool activities they want to participate in at your school.
Communicate Rosters to Staff
Use activities to track when specific students are leaving campus early for games and events.Provide Data and Insights
Document attendance to confirm which students showed up—and whether they arrived on time.
How to Set Up and Use
Communicate with your staff that afterschool events open to student attendance should be created as Flex activities.
Examples: concerts, sporting events, and similar activities.
It’s best to have staff create these activities using custom dates and times rather than a fixed Flex Period, since event schedules may vary.
Once activities are available, train students to use the Flex calendar to sign up as needed.
Encourage teachers to regularly showcase all the exciting activities available to students.
Before the event, ensure the staff responsible review the event roster and plan accordingly
Consider having students check in on a kiosk, or having a teacher take attendance for the event in SmartPass.
✨ Flex is purchased separately from Hall Pass. If you'd like to learn more about Flex, please reach out to our team.