✨ This feature is currently in Beta Testing. You may not have access to some of the features shown below.
Once your SmartPass admins configure the campus Flex settings, you can schedule your activities during a Flex Period or for a custom date & time.
Activities can be set to occur during all or only some of the available Flex Periods throughout the week depending upon your needs and offerings, but can also be scheduled outside of Flex Periods as a custom activity offering. If your activity is for your Flex Period, make sure to schedule within the Period your Admin has configured.
💡 What are Flex Periods?
Schools call flex periods by a variety of names... advisory, "Eagle Time," Power Hour, W.I.N. (What I Need) Time and more. Regardless of the name, the intent is the same:
Teachers have flexible rosters and can offer a variety of activities or academic supports for students.
Students can schedule where they want to go for activities or seek specific supports depending on their needs.
Creating a Flex Activity
In your teacher account, click on the Flex tab
You’ll be navigated to the Daily Overview page where you can get a high level insight on today’s Flex offerings.
To look at activities in more detail, you’ll want to navigate to the Activities Table by clicking on “Activities” in the top left, under Flex.
From here, you can filter to show “My Activities” to look at only your activities or “All Activities” to view activities across the campus.
To create a new activity within a Flex Period:
Click the “New Activity” button in the top right.
In the activity creation pop-up window that opens
Name your activity
Add the teachers hosting the activity (yourself and/or others)
Select the room the activity occurs in
Select the visibility of the activity
Set the max capacity
Click Next
Select the Flex Period the activity will occur during Select the repeating days (or every day) for the activity
If your activity only repeats on specific days, you’ll need to schedule for the next 3 months now, but can go back and add more sessions later!
Click create. Now you are done setting up your Flex activity!
To create a new activity with a Custom Schedule Outside a Flex Period
Click the “New Activity” button in the top right.
In the activity creation pop-up window that opens,
Name your activity
Add the teachers hosting the activity (yourself and/or others)
Select the room the activity occurs in
Select the visibility of the activity
Set the max capacity
Click Next
Toggle over to “Custom Date & Time
Fill in the Date & Time information for when you want to offer this activity
Select the repeats options for your activity
Click create. Now you are done setting up your Flex activity!
Flex Activity Options
Flex Activity Options
Room - are you in your classroom or another location? Where should students go for the Flex Period?
Visibility - which students do you want to see the activity
Show activity for all students means a public activity students can sign themselves up for
Hide activity for all students means a private activity teachers must sign students up for
Max Capacity - how many students do you want to have attend your Flex activity? Unlimited? A small number for academic support?
Repeats - do you want to offer the same activity every Flex Period or only selected ones? Don’t worry - you can add more sessions later!
Here’s a quick walk-through of this process:
FAQ:
Can I edit an existing Flex activity?
Yes, by clicking back into the activity you can make edits.
Can I set a specific roster for every Flex activity?
Rosters need to be added for each session. We recommend creating a student group for repeating rosters so you can easily add them to each session. To learn more about student groups, click on the following link: Student Groups
Can you add students who are in encounter prevention groups to the same Flex activity?
Yes, you can.
Can students change a teacher's Flex activity selection for them?
No, students can only change their own activity selections.
Can a teacher override another teacher's student assignment to a Flex activity?
No, only admins can change a student's assignment to a Flex activity once a teacher has added a student to their roster.
Can admins adjust Flex activity rosters?
Yes, admins can make changes to all Flex activity rosters.
Does a Flex activity have to occur during a Flex Period?
No, you can create an activity for any date or time. When creating an activity you can select custom date and time.