Once your SmartPass admins configure the campus Flex settings, you can schedule your activities during a Flex Period or for a custom date & time.
Activities can be set to occur during all or only some of the available Flex Periods throughout the week depending upon your needs and offerings, but can also be scheduled outside of Flex Periods as a custom activity offering. If your activity is for your Flex Period, make sure to schedule within the Period your Admin has configured.
đĄ What are Flex Periods?
Schools call flex periods by a variety of names... advisory, "Eagle Time," Power Hour, W.I.N. (What I Need) Time and more. Regardless of the name, the intent is the same:
Teachers have flexible rosters and can offer a variety of activities or academic supports for students.
Students can schedule where they want to go for activities or seek specific supports depending on their needs.
Creating a Flex Activity
In your teacher account, click on the Flex tab
Youâll be navigated to the Daily Overview page where you can get a high level insight on todayâs Flex offerings.
To look at activities in more detail, youâll want to navigate to the Activities Table by clicking on âActivitiesâ in the top left, under Flex.
From here, you can filter to show:
"Activities" to view Active or Archived activities
"Teacher" to view only "My Activities" or select other teachers' activities to view options across the campus.
"Room" to view activities by the location where they occur
To create a new activity within a Flex Period:
Click the âNew Activityâ button in the top right.
In the activity creation pop-up window that opens
Name your activity
Add the teachers hosting the activity (yourself and/or others)
Select the room the activity occurs in
Select and configure the visibility of the activity
Set the max capacity
Click Next
Choose whether the course will be during a Flex Period or a custom date & time.
Whether you choose "During Flex Period" or "Custom Date & Time, you'll need to then:
Specify if the activity repeats. If your activity only repeats on specific days, youâll need to schedule for the next 3 months now, but can go back and add more sessions later!
Configure visibility
Click create. Now you are done setting up your Flex activity!
đŁ Note: After creating a new Flex activity, youâre automatically taken to the activityâs settings menu where you can make edits as needed, like creating a Flex Default Roster. Check out this article to learn how to create a default roster for your activity.
đĄWant to offer the same activity again? Edit your existing activity instead of creating a new one!
To create a new activity with a Custom Schedule Outside a Flex Period
Click the âNew Activityâ button in the top right.
In the activity creation pop-up window that opens,
Name your activity
Add the teachers hosting the activity (yourself and/or others)
Select the room the activity occurs in
Select and configure the visibility of the activity
Set the max capacity
Click Next
Toggle over to âCustom Date & Time
Fill in the Date & Time information for when you want to offer this activity
Select the repeats options for your activity
Click create. Now you are done setting up your Flex activity!
Flex Activity Options
Flex Activity Options
Room - are you in your classroom or another location? Where should students go for the Flex Period?
Visibility - which students do you want to see the activity
Show activity for all students means a public activity students can sign themselves up for
âShow Flex Period for certain studentsâ: you will be able to select specific students or student groups that have access to this Flex Period and associated activities. Check out this article for information on how to create Student Groups you can use for this setting.
Hide activity for all students means a private activity teachers must sign students up for
Max Capacity - how many students do you want to have attend your Flex activity? Unlimited? A small number for academic support?
Repeats - do you want to offer the same activity every Flex Period or only selected ones? Donât worry - you can add more sessions later!
Hereâs a quick walk-through of this process:
FAQ:
Can I edit an existing Flex activity?
Yes, by clicking back into the activity you can make edits.
Can I set a specific roster for every Flex activity?
Yes! Check out the Default Roster Setting to learn how to configure a set roster to be scheduled for every session of your activity.
Can you add students who are in encounter prevention groups to the same Flex activity?
Yes, you can, but only if the group is disabled for activities.
Can students change a teacher's Flex activity selection for them?
No, students can only change their own activity selections.
Can a teacher override another teacher's student assignment to a Flex activity?
No, only admins can change a student's assignment to a Flex activity once a teacher has added a student to their roster.
Can admins adjust Flex activity rosters?
Yes, admins can make changes to all Flex activity rosters.
Does a Flex activity have to occur during a Flex Period?
No, you can create an activity for any date or time. When creating an activity you can select custom date and time.