Sometimes it’s easier to pre-assign a group of students to an activity—either as required or as a backup if they don’t choose one. That’s where Flex Default Rosters come in.
Set a consistent group of students for your Flex activity (or keep it optional) and skip re-adding the same students for every session.
📣 This Feature is currently in Early Access! Reach out to the Customer Success Team to learn more about when it will be available for your campus.
Adding a Flex Default Roster to a Flex Activity
There are a few different ways to create a default roster. You can set one up while creating a new Flex activity, or add one later to an existing activity.
The steps below walk you through how to create a Flex Default Roster for an existing activity.
Navigate to the Flex tab.
Click "Activities" at the top of the page.
Next, search through the activities table to locate the activity for which you want to create a default roster. You can use the filters at the top of the table or type the activity name in the search bar.
Click the activity's name.
Once on the Activity Sessions View, click the ... menu to access the activity settings menu.
When the activity settings menu opens, navigate to the "Students" tab.
Next, click "Add Students."
In the next pop-up box, search and enter any student(s) that will be participating in this activity moving forward, then click "Add."
Your Flex Default Roster has now been created! Students added to this default roster will appear in every future session of the activity.
📣 Note: When setting up a new Flex activity, you can create a default roster at the end of the process. Once the activity is created, you’ll land in the "Students" tab of the activity settings menu. At that point, pick up at Steps 6–7 above, as the remaining steps are the same.
If you need help creating a new Flex activity, click here.
Editing a Flex Default Roster
Follow the steps below to add / remove students from an activity's default roster.
Navigate to the Flex tab.
Click "Activities" at the top of the page.
Next, search through the activities table to locate the activity for which you want to create a default roster. You can use the filters at the top of the table or type the activity name in the search bar.
Click the activity's name.
Once on the Activity Sessions View, click the ... menu to access the activity settings menu.
When the activity settings menu opens, navigate to the "Students" tab.
Follow the instructions below to Add or Remove a student from the default roster.
Add a Student(s):
Click "Add Students."
In the next pop-up box, search and enter any student(s) that will be participating in this activity moving forward, then click "Add."
Remove a Student(s):
Hover over the student's name and click the ...menu that appears on the right side.
Click "Remove From All Future Sessions."
A confirmation pop-up box will appear asking you to confirm the student's removal from the roster. Click "Remove Student."
Additional Ways to Access the Students Tab
Additional Ways to Access the Students Tab
Alternatively, there are two other ways to access the "Students" tab on the activity settings menu where the Flex Default Roster is managed: The Daily Overview Page and the Activity Sessions View.
On the Daily Overview Page > "Add Students" button on an activity tile.
From within an activity in the Activity Sessions View > "Add Students."
Clicking "Add Students" from either location opens the "Add Students to activity name" pop-up box. From here, hit "Edit activity roster."
This will open the activity settings menu directly to the "Students" tab. Add, remove, or edit the default roster as needed.
Allowing Students to Switch Sessions Option
The Flex Default Roster provides an option for Teachers to decide on whether they want to allow students to switch sessions from an activity. This feature can be toggled ON or OFF on the "Students" tab of the activity settings menu.
Allowing Students to Switch
Allowing Students to Switch
Toggle the feature ON to allow students to switch sessions.
If an exception is needed to disable the option for a specific student(s), hover over the the student's name and hit the lock icon that appears. This will prohibit the student from being able to switch despite the feature being turned ON.
Not Allowing Students to Switch
Not Allowing Students to Switch
Toggle the feature OFF to prevent students from being able to switch sessions.
If an exception is needed to allow a specific student(s) to switch sessions, unlock the student by hitting the lock icon next to the student's name. This will allow the student to switch sessions despite the feature being turned OFF.
FAQ
I don't see the "Edit activity roster" link when I hit the "Add Students" button.
This is because you can only edit the default roster for activities you are associated with.
Where can I find the default roster for an activity?
On the "Students" tab of the activity settings menu. On the activity sessions view, hit the "Students" tab.