👀 Coming Soon: Encounter Prevention Override
Admins will have the ability to override Encounter Prevention. They will also be able to give override permission to individual teacher accounts.
What is Encounter Prevention?
Encounter Prevention is a feature that allows admins to prevent 2 or more students from being in the hallway at the same time.
Video Walkthrough
To find Encounter Preventions head to the accounts tab on your Admin page and click on the tile with the Encounter Prevention label located at the top-right corner.
How to create an Encounter Prevention Group
Start by clicking Encounter Prevention
Select +New Group.
Now add the Students you would like to be in this group.
Assign a Group Name (Optional)
Add Notes that will be useful for other teachers such as the date the Group was created and for what specific reason.
How does it work?
When an encounter prevention comes into play when 1 of the students in the prevention group has a pass and another student in the group tries to make a pass. That 2nd student's pass will not start and a message will appear on the screen that says: Sorry, you can't start your pass right now.
Encounter Prevention not only prevents 2 or more students from being in the hallway at the same time, but it also keeps a log of each prevented encounter. To view this go back to Accounts and click Encounter Prevention and you'll notice a number inside a red octagon next to the name of the Encounter Prevention group that represents how many times this group has been prevented from meeting up. Clicking on this symbol will open up the log to show details of the attempted meetups.
If you have this encounters log open, clicking on the 3-horizontal dots gives you access to the following options:
Prevention Enabled- you may toggle this option off to disable Encounter Prevention temporarily for the selected group.
Copy Private Link - a link is copied on the clipboard which you can send to other school staff to point them to the corresponding group.
Edit Group - lets you add or remove students from the group.
Delete Group- this permanently deletes the Encounter Prevention group
FAQ
Will an Encounter Prevention prevent a student's Scheduled or Flex pass from starting?
No, Encounter Prevention is designed to stop students from meeting up on "Now" passes. This is done to ensure students can get to where they need to go on those scheduled passes. Make sure you have restrictions set up for your future passes to ensure a level of control on those particular passes.
Does SmartPass show the other students who they are in an Encounter Prevention with?
No, students are given a fairly generic "You cannot start a pass right now" message. This allows schools to determine if a student should know this intervention is in place or not.
Are there limits to how many groups a student can be in, or how many can be in a group?
No, there are no limits on the sizes or configurations of your groups!
Is there a way to help determine which students might be meeting up, and would need this Encounter Prevention?
Yes, this is called Detected Encounters. Learn more here.