Previously, admin users and teachers assigned to activities (associated teachers) could only remove a student from an activity up to 10 minutes before the session began. However, last-minute changes often arise, requiring a student to attend a higher-priority activity they did not originally select. Teachers need the flexibility to switch students between activities in real time.
With the new Switch and Remove feature, teachers can easily move students in and out of activities, ensuring students are placed where they need to be when priorities change.
📣 This Feature is currently in Early Access!
Reach out to the Customer Success Team to learn more about when it will be available for your campus.
Switching Students from an Activity
Admin users, as well as teachers assigned to an activity (associated teachers), can switch students between activities at any time, regardless of whether or not the activity has started and the student has been checked in.
Switching +10 minutes to start time
Switching +10 minutes to start time
Click Flex at the top of your screen.
Go to the Activities tab.
Select the appropriate activity and session.
Locate the appropriate student and click on the "..." more menu icon to the right of their name.
Click Switch Activity.
In the next window, choose which activity the student is to be switched to.
Once you click on the new activity, the student will automatically be moved, and you'll receive pop-up message confirming the switch.
📣Note: Activities for associated teachers do not show on the teacher's home page until 10 minutes before the activity start time, when attendance can start to be taken. Therefore, switching students between activities when the activity is more than + 10 minutes out, can only be done on the activities page.
Switching -10 minutes to start time
Switching -10 minutes to start time
Teachers can switch students on both the Activities session view and, if they are associated with a specific activity, directly on their teacher Home page, where their associated activity will be listed.
📣Note: When there are 10 minutes or fewer remaining before an activity, the attendance window opens allowing teachers to take attendance. The activity section's roster management will change from only switching and removing students to attendance taking. A Check In button appears to the right of each student listed on the roster, along with an attendance drop-down arrow providing additional status options.
From Activity Session View
Click Flex at the top of your screen.
Go to the Activities tab.
Select the appropriate activity and session.
Locate the appropriate student in the roster and click on the attendance drop-down arrow to the right of their name.
When the list of attendance options appears, click Switch Activity.
In the next window, choose which activity the student is to be switched to.
Once you click on the new activity, the student will automatically be moved, and you'll receive pop-up message confirming the switch.
From Teacher's Home Page
Click Home at the top of your screen to go to your teacher home page.
Select the appropriate activity.
Locate the appropriate student in the roster and click on the attendance drop-down arrow to the right of their name.
When the list of attendance options appears, click Switch Activity.
In the next window, choose which activity the student is to be switched to.
Once you click on the new activity, the student will automatically be moved, and you'll receive pop-up message confirming the switch.
📣Note: If a teacher is not associated with the activity, they will only be able to move students who they have personally added to the activity. All other students can only be switched by an associated teacher or admin user.
Removing Students from an Activity
Teachers assigned to an activity can remove students from the activity up until the attendance window opens, 10 minutes before the activity starts. Afterwards, only admin users will have the ability to remove students from an activity.
Removing +10 minutes to start time
Removing +10 minutes to start time
Click Flex at the top of your screen.
Go to the Activities tab.
Select the appropriate activity.
Locate the appropriate student and click on the "..." more menu icon to the right of their name.
Click Remove From Activity.
You'll receive a pop-up message asking to confirm the student's removal. Click Remove Student to continue.
You'll receive pop-up message confirming the student was removed.
Removing -10 minutes to start time
Removing -10 minutes to start time
📣Note: Only admin users have the ability to remove students from an activity AFTER the attendance window opens, 10 minutes before the activity starts.
Click Flex at the top of your screen.
Go to the Activities tab.
Select the appropriate activity.
Locate the appropriate student in the roster and click on the attendance drop-down arrow to the right of their name.
Click Remove From Activity.
You'll receive a pop-up message asking to confirm the student's removal. Click Remove Student to continue.
You'll receive pop-up message confirming the student was removed.
FAQ
Can I switch students between Custom and Flex Activities? No, switching activities is only permitted with Flex Activities and is not available for Custom Activities.
Why do I not have the option to remove a student from an activity? Either you are not associated with the activity, the activity has entered its attendance window, or the activity has already started. Only admin users have the ability to remove students from an activity after the attendance window has opened.
I am a teacher assigned to an activity, why do I not see the activity on my teacher home page? Activities you are assigned to will only become visible on your teacher home page once the attendance window opens, 10 minutes before the activity is set to start.
Why do I not see the option to switch a student from an activity? You can only switch students between activities if you are an associated teacher (assigned to the activity), an admin user, or if you have personally added the student to the current activity.