Room Restriction settings will allow you to have the level on control you need in your building to ensure student safety. You are able configure these restrictions so students can create certain passes with ease, such as a student being able to start their own bathroom pass. However, you can also customize it so that certain passes have approval before they start, such as the principal having to approve a pass to his/her office before the pass becomes active.

Room Restrictions are adjusted from within the Rooms dashboard by clicking into the individual room. Remember that you are editing a room's restrictions from the point of view of the room being the student's destination.

This means students can create and start their pass without need for an approval from a teacher. This is a recommended setting for restrooms and water fountains.

This means students must have their pass approved before it starts based on the following selections. We recommend configuring these to work best for your offices and classrooms.

Any Teacher- This presents the student with a list of teachers in the origin and destination room to send the pass to, but using the search bar students can look up any staff member they might need.

Any Teachers In Room- This presents the student with a list of teachers to send the pass to based on the selection: "This Room" "Origin Room" or "Both" - please note that "both" does not require both to approve, it sends the approval to both, and only 1 needs to approve.

All Teachers in Room- This sends the pass to all teachers added to the room based on the selection: "This Room" "Origin Room" or "Both" - please note that "both" does not require both to approve, it sends the approval to both, and only 1 needs to approve.

Certain Teacher: This option allows you to send pass requests to a certain teacher without having to assign them to the origin or destination rooms.

The same restriction options are available to be set for both "Now" and "Future". Future is a schedule pass, while now is exactly as it sounds, a student creating a pass at this moment to leave immediately.

In general, most schools set Restriction for Now as toggled off. This allows for an ease of use within the classroom by allowing staff to simply give a verbal approval for a student to begin the pass process. With this setting a student can create and start a pass on their own. You may wish to toggle Restriction for Future on to prevent students from scheduling a bathroom pass, as scheduled passes are excluded from pass limits.

If you toggle Restriction for Now to on, then teachers would have to also physically approve the pass via a PIN on a student device, or by clicking to approve on their own device. This might be needed in some school settings, or if you find students are continuing to abuse passes. If choosing to toggle restrictions on for Now, be sure to also toggle Future on as well.

On any given school day there are a variety of reasons students may go from one class to another. Having the proper settings for restrictions can account for all of these.

For Restriction for Now a best practice is to toggle this on for Any Teacher. This would prevent a student from creating a “fake” pass to class after a late bell and ensure students are not just "showing up" to a teacher's room. By selecting Any Teacher as the setting, this would give staff flexibility in who to have the student send the approval to, the origin or the destination room teacher.

For example the origin teacher may want to approve the pass themselves in the case of sending a student to get a notebook they left in class, while other times they may have the student send the approval to the destination room teacher to ensure that teacher actually wants/needs to see the student before releasing them.

For Restrictions for Future the best practice in most settings is to set this to All Teachers In Room - This Room to ensure when a student is scheduling a pass, that approvals are sent to the teacher the student wants to see, aka the destination room teacher. Think of this as the student requesting an appointment, with the teacher able to approve or deny that time/date. Passes will not start unless the teacher has approved the pass. Staff members also will receive notifications of these requests per the settings they have configured.

Note: Please be sure you have your teachers added and saved to the room before playing with restrictions.

For staff who meet with students 1 on 1 and/or are often out of their office or in meetings, a preferred setting here is to configure both Now and Future for All Teachers In Room - This Room.

This will allow passes to function like setting an appointment. No student can start a pass, whether now or scheduled, without approval of the person they wish to see.

This will prevent students from walking down to an office to find the staff member unavailable to meet, keeping them in class and learning until their pass is approved. As you receive the pass requests you are given the option to approve, deny or deny with a message. Staff members also will receive notifications of these requests per the settings they have configured.